Privacy Policy

  1. Introduction

    1. We are committed to safeguarding the privacy of our website visitors, customers and service users.
    2. This policy applies where we are acting as a data controller with respect to personal data processed through our website and related communications.
    3. We use cookies on our website. Insofar as those cookies are not strictly necessary for the provision of our website and services, we will ask you to consent to our use of cookies when you first visit our website.
    4. In this policy, “we”, “us” and “our” refer to KCMAC Ltd, trading as Greenlaw Dental Practice. For more information about us, see Section 15.

  2. The personal data that we collect

    1. In this Section 2 we have set out the general categories of personal data that we may process.
    2. We may process data enabling us to contact you (“contact data”). The contact data may include your name, email address, telephone number and postal address.
    3. We may process information relating to communications between you and us (“communication data”). The communication data may include the communication content and metadata associated with the communication.
    4. We may process data relating to newsletter subscriptions, marketing preferences and consent choices (“marketing data”).
    5. We may process information relating to recruitment enquiries, employment applications and submitted CVs (“recruitment data”).
    6. We may process data about your use of our website and services (“usage data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, together with information about the timing, frequency and pattern of your website use.
    7. Please do not supply any other person's personal data to us unless we request you to do so.

  3. Purposes of processing and legal bases

    1. In this Section 3, we have set out the purposes for which we may process personal data and the legal bases of the processing.
    2. Website operations and administration - We may process contact data, communication data and usage data for the purposes of operating and improving our website, responding to enquiries, maintaining security and administering our business. The legal basis for this processing is our legitimate interests, namely the proper administration of our website and business.
    3. Communications - We may process contact data and communication data for the purposes of communicating with you, handling enquiries and managing related communications. The legal basis for this processing is our legitimate interests, namely communications relating to our website and business.
    4. Direct marketing - We may process contact data and marketing data for the purposes of sending direct marketing communications by email and managing marketing preferences. The legal basis for this processing is consent. You may opt out of marketing communications at any time.
    5. Research and analysis - We may process usage data for the purposes of analysing the use of our website and services. The legal basis for this processing is consent.
    6. Recruitment - We may process recruitment data for the purposes of assessing applications, communicating with candidates and administering recruitment processes. The legal basis for this processing is our legitimate interests, namely recruitment and staffing administration.
    7. Record keeping - We may process personal data for the purposes of creating and maintaining our business records and database backups. We will only process personal data that is reasonably necessary for the relevant purposes described in this policy. The legal basis for this processing is our legitimate interests, namely the proper administration of our business.
    8. Security and legal claims - We may process personal data where necessary for security purposes, fraud prevention, the establishment, exercise or defence of legal claims and compliance with legal obligations. The legal basis for this processing is our legitimate interests and compliance with applicable law.

  4. Providing your personal data to others

    1. We may disclose personal data to our insurers, professional advisers, website hosting providers, technology providers and business service providers insofar as reasonably necessary for the operation of our website and business.
    2. We may disclose personal data where such disclosure is necessary for compliance with a legal obligation, or in order to establish, exercise or defend legal claims.
    3. We may disclose personal data to prospective purchasers of, or successors in title to, our business.

  5. International transfers of your personal data

    1. Some of our third party service providers may process personal data outside the United Kingdom.
    2. Where personal data is transferred outside the United Kingdom, appropriate safeguards will be implemented where required in accordance with applicable data protection law.

  6. Retaining and deleting personal data

    1. Personal data shall not be kept for longer than is necessary for the relevant purpose or purposes.
    2. We may retain contact data, communication data and related records for as long as reasonably necessary for the administration of our website and business.
    3. We may retain recruitment data for a reasonable period following the completion of a recruitment process.
    4. We may retain usage data in accordance with the retention settings of our analytics and technology providers.
    5. Notwithstanding the other provisions of this Section 6, we may retain personal data where necessary for compliance with a legal obligation or for the establishment, exercise or defence of legal claims.

  7. Security of personal data

    1. We will take appropriate technical and organisational precautions to secure your personal data and to prevent the loss, misuse or alteration of your personal data.
    2. Data transmitted between your browser and our website may be protected using encryption technologies.
    3. You acknowledge that the transmission of data over the internet is inherently insecure and we cannot guarantee the security of data sent over the internet.
    4. Information submitted through our website may be transmitted to us by email or other communication systems. While we take reasonable precautions, email and internet communications may not always be fully secure.

  8. Your rights

    1. In this Section 8, we have listed the rights that you have under data protection law.
    2. Your principal rights under data protection law are:
      1. the right to access - you can ask for copies of your personal data;
      2. the right to rectification - you can ask us to rectify inaccurate personal data and to complete incomplete personal data;
      3. the right to erasure - you can ask us to erase your personal data;
      4. the right to restrict processing - you can ask us to restrict the processing of your personal data;
      5. the right to object to processing - you can object to the processing of your personal data;
      6. the right to data portability - you can ask that we transfer your personal data to another organisation or to you;
      7. the right to complain to a supervisory authority - you can complain about our processing of your personal data; and
      8. the right to withdraw consent - to the extent that the legal basis of our processing of your personal data is consent, you can withdraw that consent.
    3. These rights are subject to certain limitations and exceptions. You can learn more about the rights of data subjects by visiting:
      1. https://edpb.europa.eu/our-work-tools/general-guidance/gdpr-guidelines-recommendations-best-practices_en
      2. https://ico.org.uk/for-organisations/guide-to-data-protection/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/
    4. You may exercise any of your rights in relation to your personal data using the contact details published on our website.

  9. Third party websites and services

    1. Our website may include links to third party websites or incorporate third party content and services.
    2. We have no control over, and are not responsible for, the privacy policies and practices of third parties.

  10. Updating information

    1. Please let us know if the personal information that we hold about you needs to be corrected or updated.

  11. About cookies

    1. A cookie is a file containing an identifier that is sent by a web server to a web browser and is stored by the browser.
    2. Cookies may be either “persistent” cookies or “session” cookies.
    3. Cookies may not contain information that personally identifies a user, but personal data that we store about you may be linked to information stored in and obtained from cookies.

  12. Cookies and third party services

    1. Our website may use cookies and similar technologies provided by analytics providers, embedded content providers and other third party services.
    2. These technologies may be used to analyse website usage, improve website performance and functionality, remember preferences and assist with marketing or analytics activities.
    3. Third party providers may process information collected through cookies in accordance with their own privacy policies.
    4. Our website may use cookies, embedded content and third party technologies which can store or process technical information relating to your visit.
    5. We may provide cookie notices or consent tools on our website where appropriate, however for maximum privacy and control you should configure your browser settings directly.

  13. Managing cookies

    1. Most web browsers allow you to refuse to accept cookies and to delete cookies.
    2. You can usually configure your browser settings to control cookies and other tracking technologies.
    3. For maximum privacy and control over cookies, tracking technologies and website data storage, you should review and configure your browser privacy settings directly.
    4. Blocking all cookies may negatively affect the usability and functionality of many websites.

  14. Amendments

    1. We may update this policy from time to time by publishing a new version on our website.
    2. You should check this page occasionally to ensure you remain satisfied with any changes to this policy.

  15. Our details

    1. This website is owned and operated by KCMAC Ltd, trading as Greenlaw Dental Practice.
    2. Our principal place of business is at Unit 10, 3 Greenlaw Place, Newton Mearns, Glasgow, G77 6GR.
    3. You can contact us:
      1. by post, to the postal address given above;
      2. using any contact methods or enquiry facilities published on our website;
      3. by telephone, on 0141 639 9578; or
      4. by email, using info@greenlawdental.com.